In-house solution with Office tools

Replacing SharePoint / Excel / Dateiablage – with Power IMS in Microsoft Teams

Many companies run their management system in folders, Excel lists and SharePoint libraries. It works, but becomes laborious as requirements grow.

7 comparison points

7 of 7 points covered

6 Power IMS module mappings1 Via Microsoft 3650 Assess individually

7 editorial comparison points; not a measurement of complete feature parity. 7 vendor claims not yet verified in detail.

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Mapped Power IMS capabilities

Document control & versioning
Document control with status, metadata, versions and approval workflow in Teams; stored in your tenant's SharePoint.
Processes & process map
Process map, turtle views and multi-standard process structure in Power QMS for Teams.
Audits & actions
Audit programme, checklists, findings and action tracking in Power Audit.
Risks & opportunities
Risk register with assessment and actions in Power Risk; risks/opportunities per process in Power QMS.
Training & read receipts
Read receipts in Power QMS; training, competencies and acknowledgement matrix in Power Knowledge.
Improvement & ideas
Idea management and continuous improvement in Power CI.
Permissions, search & notifications
Uses Entra ID, SharePoint permissions, Microsoft Search and Teams notifications – no separate user management.

Capability comparison: SharePoint / Excel / Dateiablage and Power IMS

Area	SharePoint / Excel / Dateiablage (per vendor)	Power IMS as replacement
Document control & versioning	Folders and file names; approvals by email or manually. Not yet verified in detail – no claim that features are absent	Matching module Document control with status, metadata, versions and approval workflow in Teams; stored in your tenant's SharePoint. Power QMS for Teams
Processes & process map	Process diagrams as Visio, PowerPoint or PDF files. Not yet verified in detail – no claim that features are absent	Matching module Process map, turtle views and multi-standard process structure in Power QMS for Teams. Power QMS for Teams
Audits & actions	Audit plans and actions in Excel lists. Not yet verified in detail – no claim that features are absent	Matching module Audit programme, checklists, findings and action tracking in Power Audit. Power Audit
Risks & opportunities	Risk matrix in Excel. Not yet verified in detail – no claim that features are absent	Matching module Risk register with assessment and actions in Power Risk; risks/opportunities per process in Power QMS. Power Risk
Training & read receipts	Training records in lists or on paper. Not yet verified in detail – no claim that features are absent	Matching module Read receipts in Power QMS; training, competencies and acknowledgement matrix in Power Knowledge. Power Knowledge
Improvement & ideas	Ideas via email or form, without end-to-end tracking. Not yet verified in detail – no claim that features are absent	Matching module Idea management and continuous improvement in Power CI. Power CI
Permissions, search & notifications	The application's own user, permission and notification management. Not yet verified in detail – no claim that features are absent	Via Microsoft 365 Uses Entra ID, SharePoint permissions, Microsoft Search and Teams notifications – no separate user management.

Power IMS fits if …

You already use SharePoint and want to add structure, workflows and evidence without changing platforms.

SharePoint / Excel / Dateiablage remains sensible if …

Your management system is very small and rarely changes – then the in-house solution may suffice for now.

Vendor information summarised from publicly available sources as of 4 November 2026. No rating or testing of the third-party system; your edition and configuration may differ. Please let us know about any inaccuracies.

Five steps from SharePoint / Excel / Dateiablage to Power IMS

1
Replacement check
Together we capture how you use SharePoint / Excel / Dateiablage today: modules, document types, workflows, integrations and obligations.
2
Target picture & trial
You test the matching Power IMS modules in Teams with your own examples before deciding.
3
Setup
Install the Teams apps and set up SharePoint storage, roles and approval workflows via the setup portal.
4
Content & migration
Transfer documents, processes and lists; clarify export options, histories and retention duties beforehand.
5
Go-live & retire the old system
Training, a parallel phase if needed, then cancelling SharePoint / Excel / Dateiablage in line with your contract term.

Better fit: Power IMS or SharePoint / Excel / Dateiablage?

Power IMS fits if …

You already use SharePoint and want to add structure, workflows and evidence without changing platforms.

SharePoint / Excel / Dateiablage fits if …

Your management system is very small and rarely changes – then the in-house solution may suffice for now.

FAQ on replacing SharePoint / Excel / Dateiablage

What happens to our content from SharePoint / Excel / Dateiablage?

Documents and lists are transferred to your SharePoint. Which metadata, versions and histories can be exported depends on the old system and your contract and is clarified in the replacement check.

Do we need to run both systems in parallel?

Not necessarily. A short parallel phase can make sense until audits or approval cycles are completed.

How long does the replacement take?

Power IMS is ready to use as a standard Teams app. The duration depends mainly on the scope and quality of the content to transfer.

Where is our data stored afterwards?

In the SharePoint of your own Microsoft 365 tenant; permissions use your existing Microsoft 365 accounts.

Replacement check for SharePoint / Excel / Dateiablage

In a short meeting we review your usage and show the matching modules live in Teams.