Document control on SharePoint

Replacing Shareflex Quality – with Power IMS in Microsoft Teams

Shareflex Quality Documents is publicly described as document control on SharePoint and Microsoft 365, with QM cockpit, process map, workflows, archiving/QM file, audit trail and Teams integration.

10 comparison points

10 of 10 points covered

8 Power IMS module mappings2 Via Microsoft 3650 Assess individually

10 editorial comparison points; not a measurement of complete feature parity. 10 vendor claims not yet verified in detail.

Book a meeting All replacement pages

Mapped Power IMS capabilities

Document control & versioning
Document control with status, metadata, versions and approval workflow in Teams; stored in your tenant's SharePoint.
Processes & process map
Process map, turtle views and multi-standard process structure in Power QMS for Teams.
Workflows
Configurable approvals, deputies and read receipts in the Teams app.
QM cockpit & reporting
Analytics, standards evidence and conformity matrix in Power QMS for Teams.
Archiving
Versions in your tenant's SharePoint; Microsoft Purview retention remains usable.
Nonconformities, CAPA & complaints
Findings, deviations and corrective actions from audits in Power Audit; improvement actions and complaint handling via Power CI with assessment and implementation tracking.
Audits & actions
Audit programme, checklists, findings and action tracking in Power Audit.
Risks & opportunities
Risk register with assessment and actions in Power Risk; risks/opportunities per process in Power QMS.
Training & read receipts
Read receipts in Power QMS; training, competencies and acknowledgement matrix in Power Knowledge.
Permissions, search & notifications
Uses Entra ID, SharePoint permissions, Microsoft Search and Teams notifications – no separate user management.

Capability comparison: Shareflex Quality and Power IMS

Area	Shareflex Quality (per vendor)	Power IMS as replacement
Document control & versioning	Controlled documents for several standards, document management with audit trail. Not yet verified in detail – no claim that features are absent	Matching module Document control with status, metadata, versions and approval workflow in Teams; stored in your tenant's SharePoint. Power QMS for Teams
Processes & process map	Process map for navigation; integration of the QM manual. Not yet verified in detail – no claim that features are absent	Matching module Process map, turtle views and multi-standard process structure in Power QMS for Teams. Power QMS for Teams
Workflows	Predefined workflows for review, approval, release and tasks. Not yet verified in detail – no claim that features are absent	Matching module Configurable approvals, deputies and read receipts in the Teams app. Power QMS for Teams
QM cockpit & reporting	Customisable QM cockpit as entry point and reporting. Not yet verified in detail – no claim that features are absent	Matching module Analytics, standards evidence and conformity matrix in Power QMS for Teams. Power QMS for Teams
Archiving	Archiving and QM file. Not yet verified in detail – no claim that features are absent	Via Microsoft 365 Versions in your tenant's SharePoint; Microsoft Purview retention remains usable.
Nonconformities, CAPA & complaints	Integration of an existing complaint management possible. Not yet verified in detail – no claim that features are absent	Matching module Findings, deviations and corrective actions from audits in Power Audit; improvement actions and complaint handling via Power CI with assessment and implementation tracking. Scope / open: CAPA and complaints are confirmed via Power Audit and Power CI; identical root cause analysis, escalation and effectiveness verification need workflow-level verification. Power Audit Power CI
Audits & actions	Not described as a separate module on the product pages. Not yet verified in detail – no claim that features are absent	Matching module Audit programme, checklists, findings and action tracking in Power Audit. Power Audit
Risks & opportunities	Not described as a separate module on the product pages. Not yet verified in detail – no claim that features are absent	Matching module Risk register with assessment and actions in Power Risk; risks/opportunities per process in Power QMS. Power Risk
Training & read receipts	Not described as a separate module on the product pages. Not yet verified in detail – no claim that features are absent	Matching module Read receipts in Power QMS; training, competencies and acknowledgement matrix in Power Knowledge. Power Knowledge
Permissions, search & notifications	Teams integration plus connection to Outlook and ERP systems. Not yet verified in detail – no claim that features are absent	Via Microsoft 365 Uses Entra ID, SharePoint permissions, Microsoft Search and Teams notifications – no separate user management.

Power IMS fits if …

Besides document control you also want audits, risks, training and maintenance in the same Teams environment.

Shareflex Quality remains sensible if …

You mainly need document control with ERP integration and Shareflex is already in place.

Vendor information summarised from publicly available sources as of 4 November 2026. No rating or testing of the third-party system; your edition and configuration may differ. Please let us know about any inaccuracies.

Five steps from Shareflex Quality to Power IMS

1
Replacement check
Together we capture how you use Shareflex Quality today: modules, document types, workflows, integrations and obligations.
2
Target picture & trial
You test the matching Power IMS modules in Teams with your own examples before deciding.
3
Setup
Install the Teams apps and set up SharePoint storage, roles and approval workflows via the setup portal.
4
Content & migration
Transfer documents, processes and lists; clarify export options, histories and retention duties beforehand.
5
Go-live & retire the old system
Training, a parallel phase if needed, then cancelling Shareflex Quality in line with your contract term.

Better fit: Power IMS or Shareflex Quality?

Power IMS fits if …

Besides document control you also want audits, risks, training and maintenance in the same Teams environment.

Shareflex Quality fits if …

You mainly need document control with ERP integration and Shareflex is already in place.

FAQ on replacing Shareflex Quality

What happens to our content from Shareflex Quality?

Documents and lists are transferred to your SharePoint. Which metadata, versions and histories can be exported depends on the old system and your contract and is clarified in the replacement check.

Do we need to run both systems in parallel?

Not necessarily. A short parallel phase can make sense until audits or approval cycles are completed.

How long does the replacement take?

Power IMS is ready to use as a standard Teams app. The duration depends mainly on the scope and quality of the content to transfer.

Where is our data stored afterwards?

In the SharePoint of your own Microsoft 365 tenant; permissions use your existing Microsoft 365 accounts.

Replacement check for Shareflex Quality

In a short meeting we review your usage and show the matching modules live in Teams.