eQMS for life sciences

Replacing Qualio – with Power IMS in Microsoft Teams

Qualio publicly describes itself as an eQMS for life sciences: documents, training, CAPA, deviations, complaints, change control, risks and suppliers, with changes automatically reassigning training.

7 comparison points

6 of 7 points covered

5 Power IMS module mappings1 Via Microsoft 3651 Assess individually

7 editorial comparison points; not a measurement of complete feature parity. 7 vendor claims not yet verified in detail.

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Mapped Power IMS capabilities

Document control & versioning
Document control with status, metadata, versions and approval workflow in Teams; stored in your tenant's SharePoint.
Training & read receipts
Read receipts in Power QMS; training, competencies and acknowledgement matrix in Power Knowledge.
Nonconformities, CAPA & complaints
Findings, deviations and corrective actions from audits in Power Audit; improvement actions and complaint handling via Power CI with assessment and implementation tracking.
Risks & opportunities
Risk register with assessment and actions in Power Risk; risks/opportunities per process in Power QMS.
Supplier management
Supplier evaluation, supplier documents and actions in Power SRM.
Permissions, search & notifications
Uses Entra ID, SharePoint permissions, Microsoft Search and Teams notifications – no separate user management.

Capability comparison: Qualio and Power IMS

Area	Qualio (per vendor)	Power IMS as replacement
Document control & versioning	SOP and document control with change control. Not yet verified in detail – no claim that features are absent	Matching module Document control with status, metadata, versions and approval workflow in Teams; stored in your tenant's SharePoint. Power QMS for Teams
Training & read receipts	Revisions automatically reassign training. Not yet verified in detail – no claim that features are absent	Matching module Read receipts in Power QMS; training, competencies and acknowledgement matrix in Power Knowledge. Power Knowledge
Nonconformities, CAPA & complaints	CAPA, NCR, deviations and complaints with escalation. Not yet verified in detail – no claim that features are absent	Matching module Findings, deviations and corrective actions from audits in Power Audit; improvement actions and complaint handling via Power CI with assessment and implementation tracking. Scope / open: CAPA and complaints are confirmed via Power Audit and Power CI; identical root cause analysis, escalation and effectiveness verification need workflow-level verification. Power Audit Power CI
Risks & opportunities	Risk management. Not yet verified in detail – no claim that features are absent	Matching module Risk register with assessment and actions in Power Risk; risks/opportunities per process in Power QMS. Power Risk
Supplier management	Supplier management. Not yet verified in detail – no claim that features are absent	Matching module Supplier evaluation, supplier documents and actions in Power SRM. Power SRM
Regulated industries & e-signatures	Aligned with GxP/life sciences. Not yet verified in detail – no claim that features are absent	Individual review No FDA 21 CFR Part 11 / EU GMP Annex 11 validation claimed – assess individually for GxP and medical-device requirements.
Permissions, search & notifications	The application's own user, permission and notification management. Not yet verified in detail – no claim that features are absent	Via Microsoft 365 Uses Entra ID, SharePoint permissions, Microsoft Search and Teams notifications – no separate user management.

Power IMS fits if …

You are not GxP-regulated and want your management system in Microsoft Teams.

Qualio remains sensible if …

You are a life sciences company with GxP requirements.

Vendor information summarised from publicly available sources as of 4 November 2026. No rating or testing of the third-party system; your edition and configuration may differ. Please let us know about any inaccuracies.

What remains individual – and how we handle it

We clarify these points in the replacement check before you decide.

Regulated industries & e-signatures
No FDA 21 CFR Part 11 / EU GMP Annex 11 validation claimed – assess individually for GxP and medical-device requirements.

Five steps from Qualio to Power IMS

1
Replacement check
Together we capture how you use Qualio today: modules, document types, workflows, integrations and obligations.
2
Target picture & trial
You test the matching Power IMS modules in Teams with your own examples before deciding.
3
Setup
Install the Teams apps and set up SharePoint storage, roles and approval workflows via the setup portal.
4
Content & migration
Transfer documents, processes and lists; clarify export options, histories and retention duties beforehand.
5
Go-live & retire the old system
Training, a parallel phase if needed, then cancelling Qualio in line with your contract term.

Better fit: Power IMS or Qualio?

Power IMS fits if …

You are not GxP-regulated and want your management system in Microsoft Teams.

Qualio fits if …

You are a life sciences company with GxP requirements.

FAQ on replacing Qualio

What happens to our content from Qualio?

Documents and lists are transferred to your SharePoint. Which metadata, versions and histories can be exported depends on the old system and your contract and is clarified in the replacement check.

Do we need to run both systems in parallel?

Not necessarily. A short parallel phase can make sense until audits or approval cycles are completed.

How long does the replacement take?

Power IMS is ready to use as a standard Teams app. The duration depends mainly on the scope and quality of the content to transfer.

Where is our data stored afterwards?

In the SharePoint of your own Microsoft 365 tenant; permissions use your existing Microsoft 365 accounts.

Replacement check for Qualio

In a short meeting we review your usage and show the matching modules live in Teams.