QMS rollout package on Microsoft 365
Replacing redCloud QMS 365 (redIT) – with Power IMS in Microsoft Teams
redIT describes QMS 365 as a Microsoft 365 QMS with SharePoint document control, digital process structure, Planner tasks, Forms records, Stream training videos and Power Automate workflows. Service description version 2.0 distinguishes base modules from optional risk management and multi-stage approvals and specifies Microsoft licensing and operational prerequisites.
12 comparison points
11 of 12 points covered
12 editorial comparison points; not a measurement of complete feature parity. 1 vendor claims not yet verified in detail.
Mapped Power IMS capabilities
Document control & versioning
Controlled documents with versions, number ranges, publishing, branding/stamping and configurable approvals in Power QMS.
Automation
Approvals, reminders and deputies are built into the app without maintaining your own flows.
Training & read receipts
Read receipts in Power QMS; training, competencies and acknowledgement matrix in Power Knowledge.
Processes & process map
Process map, turtle views and multi-standard process structure in Power QMS for Teams.
Audits & actions
Audit programme, checklists, findings and action tracking in Power Audit.
Risks & opportunities
Risk register with assessment and actions in Power Risk; risks/opportunities per process in Power QMS.
Rollout
Standard Teams app with setup portal; rollout by Power Manufaktur or partners.
Permissions, search & notifications
Uses Entra ID, SharePoint permissions, Microsoft Search and Teams notifications – no separate user management.
CI, requests & tasks
Document feedback and form designer in Power QMS; ideas and improvement actions in Power CI, audit actions in Power Audit.
Multi-stage approvals
Configurable approval steps, deputies and reminders in Power QMS.
Retention
SharePoint versions and Microsoft Purview retention in your tenant; policies are managed in Microsoft 365.
Capability comparison: redCloud QMS 365 (redIT) and Power IMS
| Area | redCloud QMS 365 (redIT) (per vendor) | Power IMS as replacement |
|---|---|---|
| Document control & versioning | SharePoint storage with versioning, permissions, automatic document numbering and footer; branded Word templates and document approval. Publicly documented; not hands-on tested | Matching module Controlled documents with versions, number ranges, publishing, branding/stamping and configurable approvals in Power QMS.  Power QMS for Teams |
| Automation | Power Automate for recurring tasks. Publicly documented; not hands-on tested | Matching module Approvals, reminders and deputies are built into the app without maintaining your own flows. Power QMS for Teams |
| Training & read receipts | Stream training videos and Forms training records with user identification; competency matrix and document-specific acknowledgements not yet verified. Publicly documented; not hands-on tested | Matching module Read receipts in Power QMS; training, competencies and acknowledgement matrix in Power Knowledge. Scope / open: A training record is not automatically a complete competency management system. Power QMS for Teams Power Knowledge |
| Processes & process map | Digital process structure plus automation and workflow design documented as base modules; graphical process map/BPMN not yet verified. Publicly documented; not hands-on tested | Matching module Process map, turtle views and multi-standard process structure in Power QMS for Teams. Scope / open: Process structure is documented; identical graphical modelling does not follow from it. Power QMS for Teams |
| Audits & actions | A dedicated audit programme with checklists has not been verified in the reviewed sources. Not yet verified in detail – no claim that features are absent | Matching module Audit programme, checklists, findings and action tracking in Power Audit.  Power Audit |
| Risks & opportunities | Optional risk management: central risk capture, automated calculation, design and implementation. Publicly documented; not hands-on tested | Matching module Risk register with assessment and actions in Power Risk; risks/opportunities per process in Power QMS. Scope / open: Optional module, not automatically included in the base package; confirm scoring method and price.  Power Risk |
| Rollout | Package with workshop (max. 4 h), build, key-user training and follow-up (max. 4 h). Publicly documented; not hands-on tested | Matching module Standard Teams app with setup portal; rollout by Power Manufaktur or partners. Scope / open: The service description excludes additional modules, content adaptation of QM documents/processes and flow-agent support. Confirm the current offer and operational responsibilities. Power QMS for Teams |
| Permissions, search & notifications | Full-text search incl. PDF and sign-in via Microsoft 365. Publicly documented; not hands-on tested | Via Microsoft 365 Uses Entra ID, SharePoint permissions, Microsoft Search and Teams notifications – no separate user management. |
| CI, requests & tasks | Forms for improvement suggestions and customer satisfaction, Power Automate for CI, and Planner for tasks and effectiveness checks. Publicly documented; not hands-on tested | Matching module Document feedback and form designer in Power QMS; ideas and improvement actions in Power CI, audit actions in Power Audit. Scope / open: Equivalent customer-satisfaction analytics and a dedicated effectiveness-verification workflow in Power IMS require specific verification. Power QMS for Teams Power CIPower Audit |
| Multi-stage approvals | Optional extension of the standard approval process; design and setup in Power Automate. Publicly documented; not hands-on tested | Matching module Configurable approval steps, deputies and reminders in Power QMS. Scope / open: Optional redIT module; compare exact sequencing, parallelism and escalation. Power QMS for Teams |
| Retention | Setup of Microsoft 365 retention policies is listed in the offering. Publicly documented; not hands-on tested | Via Microsoft 365 SharePoint versions and Microsoft Purview retention in your tenant; policies are managed in Microsoft 365. Scope / open: Check Microsoft licences and policy configuration; no native Power IMS archive is promised. |
| Licences & operational prerequisites | The service description specifies at least Business Basic and Power Automate Premium, a flow agent with admin permissions and available IT administration. Publicly documented; not hands-on tested | Individual review Power IMS module licences and a suitable Microsoft 365 environment are required; agree operations, AI add-on and rollout separately. Scope / open: Confirm licence assignment to the flow agent and current package terms in writing; do not infer blanket cost savings. |
Power IMS fits if …
You want documents, processes and additional specialist modules as maintained Teams apps and to compare setup and ongoing operations specifically.
redCloud QMS 365 (redIT) remains sensible if …
You want to build a QMS from SharePoint, Planner, Forms, Stream and Power Automate with redIT and extend it with the offered optional modules.
Vendor information summarised from publicly available sources as of 4 November 2026. No rating or testing of the third-party system; your edition and configuration may differ. Please let us know about any inaccuracies.
What remains individual – and how we handle it
We clarify these points in the replacement check before you decide.
Licences & operational prerequisites
Power IMS module licences and a suitable Microsoft 365 environment are required; agree operations, AI add-on and rollout separately.
Five steps from redCloud QMS 365 (redIT) to Power IMS
- 1
Replacement check
Together we capture how you use redCloud QMS 365 (redIT) today: modules, document types, workflows, integrations and obligations.
- 2
Target picture & trial
You test the matching Power IMS modules in Teams with your own examples before deciding.
- 3
Setup
Install the Teams apps and set up SharePoint storage, roles and approval workflows via the setup portal.
- 4
Content & migration
Transfer documents, processes and lists; clarify export options, histories and retention duties beforehand.
- 5
Go-live & retire the old system
Training, a parallel phase if needed, then cancelling redCloud QMS 365 (redIT) in line with your contract term.
Better fit: Power IMS or redCloud QMS 365 (redIT)?
Power IMS fits if …
You want documents, processes and additional specialist modules as maintained Teams apps and to compare setup and ongoing operations specifically.
redCloud QMS 365 (redIT) fits if …
You want to build a QMS from SharePoint, Planner, Forms, Stream and Power Automate with redIT and extend it with the offered optional modules.
FAQ on replacing redCloud QMS 365 (redIT)
What happens to our content from redCloud QMS 365 (redIT)?
Documents and lists are transferred to your SharePoint. Which metadata, versions and histories can be exported depends on the old system and your contract and is clarified in the replacement check.
Do we need to run both systems in parallel?
Not necessarily. A short parallel phase can make sense until audits or approval cycles are completed.
How long does the replacement take?
Power IMS is ready to use as a standard Teams app. The duration depends mainly on the scope and quality of the content to transfer.
Where is our data stored afterwards?
In the SharePoint of your own Microsoft 365 tenant; permissions use your existing Microsoft 365 accounts.
Replacement check for redCloud QMS 365 (redIT)
In a short meeting we review your usage and show the matching modules live in Teams.
redCloud QMS 365 (redIT), Microsoft, Teams and SharePoint are trademarks of their owners, used for identification only; no affiliation with these vendors. Based on public vendor sources, without warranty; does not replace technical or legal review. Information inaccurate? Contact info@powermanufaktur.com and we will correct it promptly.
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