QM solution for Microsoft 365

Replacing QM.Pro 365 (Beetroot) – with Power IMS in Microsoft Teams

Beetroot describes QM.Pro 365 as a configurable standard solution on Microsoft 365 with process maps, document lifecycle, roles, CI and AI access. Its product page, whitepaper and September 2026 webinar slides additionally document team favourites, organisational filters and a QM-Agent citing approved content. Consulting supports configuration and rollout; data remains in the customer's Microsoft 365 environment.

15 comparison points

15 of 15 points covered

13 Power IMS module mappings2 Via Microsoft 3650 Assess individually

15 editorial comparison points; not a measurement of complete feature parity. 3 vendor claims not yet verified in detail.

Book a meeting All replacement pages

Mapped Power IMS capabilities

Processes & process map
Process map, turtle views and multi-standard process structure in Power QMS for Teams.
Document control & versioning
Document control with status, metadata, versions and approval workflow in Teams; stored in your tenant's SharePoint.
Approval workflows & review reminders
Configurable approvals, deputies, reminders and read receipts directly in the Teams app, without maintaining your own flows.
Roles & responsibilities
Roles, RACI and process owners in Power QMS for Teams.
Improvement & ideas
Idea management and continuous improvement in Power CI.
Dashboards & cockpits
Analytics, standards evidence and conformity matrix in Power QMS for Teams.
Search & favourites
Search across indexed SharePoint file contents with type, department, site and status filters; personal document favourites via tiles and filters.
AI support
Chat assistant for your documents, processes and tasks with sources and deep links; plus document summaries, version comparison and translation. AI is an Azure OpenAI add-on.
Audits & actions
Audit programme, checklists, findings and action tracking in Power Audit.
Risks & opportunities
Risk register with assessment and actions in Power Risk; risks/opportunities per process in Power QMS.
Training & read receipts
Read receipts in Power QMS; training, competencies and acknowledgement matrix in Power Knowledge.
Retention & archiving
Versions and logs in your tenant's SharePoint; Microsoft Purview retention policies remain usable.
Languages, sites & organisational units
Interface in 10 languages, AI translation of documents into versioned language copies, multilingual master data and multiple sites and departments.
Rollout & migration
Standard Teams app with setup portal, ready to use; rollout, migration and consulting by Power Manufaktur or partners.
Permissions, search & notifications
Uses Entra ID, SharePoint permissions, Microsoft Search and Teams notifications – no separate user management.

Capability comparison: QM.Pro 365 (Beetroot) and Power IMS

Area	QM.Pro 365 (Beetroot) (per vendor)	Power IMS as replacement
Processes & process map	Multi-level process overviews and flowcharts; process maps generated automatically from metadata; model, publish and version processes. Publicly documented; not hands-on tested	Matching module Process map, turtle views and multi-standard process structure in Power QMS for Teams. Power QMS for Teams
Document control & versioning	Full lifecycle: creation, pre-review, approval, publication, resubmission and archiving; earlier versions viewable, changes logged audit-proof. Publicly documented; not hands-on tested	Matching module Document control with status, metadata, versions and approval workflow in Teams; stored in your tenant's SharePoint. Power QMS for Teams
Approval workflows & review reminders	Multi-level approvals; notifications, escalation of overdue tasks and periodic reviews via Power Automate. Publicly documented; not hands-on tested	Matching module Configurable approvals, deputies, reminders and read receipts directly in the Teams app, without maintaining your own flows. Power QMS for Teams
Roles & responsibilities	Role and responsibility model; rights via existing Microsoft 365 permissions. Publicly documented; not hands-on tested	Matching module Roles, RACI and process owners in Power QMS for Teams. Power QMS for Teams
Improvement & ideas	Capture feedback, suggestions and deviations directly on processes or documents; assign owners and document implementation. Publicly documented; not hands-on tested	Matching module Idea management and continuous improvement in Power CI. Power CI
Dashboards & cockpits	QM cockpits for document status, approvals, reviews, open actions, training status and audit findings. Publicly documented; not hands-on tested	Matching module Analytics, standards evidence and conformity matrix in Power QMS for Teams. Power QMS for Teams
Search & favourites	Full-text search including file contents, personal and team favourites. Team leaders curate document sets whose links resolve to approved versions. Publicly documented; not hands-on tested	Matching module Search across indexed SharePoint file contents with type, department, site and status filters; personal document favourites via tiles and filters. Scope / open: Personal favourites are documented; equivalent centrally curated team favourites in Power QMS remain to be verified. Power QMS for Teams
AI support	QMS bot / QM-Agent answers natural-language questions within permissions; September slides show answers from approved QM content with sources. Setup-dependent. Publicly documented; not hands-on tested	Matching module Chat assistant for your documents, processes and tasks with sources and deep links; plus document summaries, version comparison and translation. AI is an Azure OpenAI add-on. Scope / open: Assess response scope, permissions, data sources and licences for the specific setup; shared AI terminology does not imply identical results. Power QMS for Teams
Audits & actions	Audit findings in QM cockpits and traceable document history are documented. A dedicated audit programme with checklists has not been verified in the reviewed sources. Not yet verified in detail – no claim that features are absent	Matching module Audit programme, checklists, findings and action tracking in Power Audit. Scope / open: Cockpit display is documented, a complete audit workflow is not; Power Audit is an additional module mapping. Power Audit
Risks & opportunities	Dedicated risk capture, assessment and actions have not yet been verified in the reviewed sources. Not yet verified in detail – no claim that features are absent	Matching module Risk register with assessment and actions in Power Risk; risks/opportunities per process in Power QMS. Power Risk
Training & read receipts	Training status in the cockpit is documented; full training, competency and acknowledgement administration is not yet verified. Not yet verified in detail – no claim that features are absent	Matching module Read receipts in Power QMS; training, competencies and acknowledgement matrix in Power Knowledge. Power QMS for Teams Power Knowledge
Retention & archiving	Versioning and audit logs from Microsoft 365, extended with QM controls; retention policies and archiving configurable. Publicly documented; not hands-on tested	Via Microsoft 365 Versions and logs in your tenant's SharePoint; Microsoft Purview retention policies remain usable. Scope / open: Purview retention depends on Microsoft licensing and policies; it is not a native Power IMS archiving function.
Languages, sites & organisational units	Multiple languages and organisational units; metadata filters separate site-specific content from shared requirements. Publicly documented; not hands-on tested	Matching module Interface in 10 languages, AI translation of documents into versioned language copies, multilingual master data and multiple sites and departments. Scope / open: Sites and departments are not equivalent to multiple independent Microsoft 365 tenants; assess that scenario separately. Power QMS for Teams
Rollout & migration	Step-by-step rollout: target picture, structure and metadata concept, migration of existing content, training and adoption with Beetroot consulting. Publicly documented; not hands-on tested	Matching module Standard Teams app with setup portal, ready to use; rollout, migration and consulting by Power Manufaktur or partners. Scope / open: Files can be transferred; metadata, versions, approval history, permissions and retention need a test export. No universal migration connector is promised. Power QMS for Teams
Permissions, search & notifications	No separate database or own permission system; integration into Teams tabs, intranet, portals and business applications. Publicly documented; not hands-on tested	Via Microsoft 365 Uses Entra ID, SharePoint permissions, Microsoft Search and Teams notifications – no separate user management.

Power IMS fits if …

Besides documents and processes you also want audits, risks, training, maintenance or safety as modules in the same Teams environment.

QM.Pro 365 (Beetroot) remains sensible if …

You want a configurable standard solution on Microsoft 365 with document control, processes, CI and setup-dependent AI access, supported by Beetroot rollout services.

Vendor information summarised from publicly available sources as of 4 November 2026. No rating or testing of the third-party system; your edition and configuration may differ. Please let us know about any inaccuracies.

Five steps from QM.Pro 365 (Beetroot) to Power IMS

1
Replacement check
Together we capture how you use QM.Pro 365 (Beetroot) today: modules, document types, workflows, integrations and obligations.
2
Target picture & trial
You test the matching Power IMS modules in Teams with your own examples before deciding.
3
Setup
Install the Teams apps and set up SharePoint storage, roles and approval workflows via the setup portal.
4
Content & migration
Transfer documents, processes and lists; clarify export options, histories and retention duties beforehand.
5
Go-live & retire the old system
Training, a parallel phase if needed, then cancelling QM.Pro 365 (Beetroot) in line with your contract term.

Better fit: Power IMS or QM.Pro 365 (Beetroot)?

Power IMS fits if …

Besides documents and processes you also want audits, risks, training, maintenance or safety as modules in the same Teams environment.

QM.Pro 365 (Beetroot) fits if …

You want a configurable standard solution on Microsoft 365 with document control, processes, CI and setup-dependent AI access, supported by Beetroot rollout services.

FAQ on replacing QM.Pro 365 (Beetroot)

What happens to our content from QM.Pro 365 (Beetroot)?

Documents and lists are transferred to your SharePoint. Which metadata, versions and histories can be exported depends on the old system and your contract and is clarified in the replacement check.

Do we need to run both systems in parallel?

Not necessarily. A short parallel phase can make sense until audits or approval cycles are completed.

How long does the replacement take?

Power IMS is ready to use as a standard Teams app. The duration depends mainly on the scope and quality of the content to transfer.

Where is our data stored afterwards?

In the SharePoint of your own Microsoft 365 tenant; permissions use your existing Microsoft 365 accounts.

Replacement check for QM.Pro 365 (Beetroot)

In a short meeting we review your usage and show the matching modules live in Teams.