QM and document management platform

Replacing roXtra – with Power IMS in Microsoft Teams

roXtra publicly positions itself as a modular platform for document control, process management and further QM tasks.

7 comparison points

7 of 7 points covered

6 Power IMS module mappings1 Via Microsoft 3650 Assess individually

7 editorial comparison points; not a measurement of complete feature parity. 7 vendor claims not yet verified in detail.

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Mapped Power IMS capabilities

Document control & versioning
Document control with status, metadata, versions and approval workflow in Teams; stored in your tenant's SharePoint.
Processes & process map
Process map, turtle views and multi-standard process structure in Power QMS for Teams.
Audits & actions
Audit programme, checklists, findings and action tracking in Power Audit.
Risks & opportunities
Risk register with assessment and actions in Power Risk; risks/opportunities per process in Power QMS.
Training & read receipts
Read receipts in Power QMS; training, competencies and acknowledgement matrix in Power Knowledge.
Complaints & forms
Complaints and corrective actions via Power Audit and Power CI; custom forms with the form builder in Power QMS.
Permissions, search & notifications
Uses Entra ID, SharePoint permissions, Microsoft Search and Teams notifications – no separate user management.

Capability comparison: roXtra and Power IMS

Area	roXtra (per vendor)	Power IMS as replacement
Document control & versioning	Document control with approval workflows and versioning as a core area. Not yet verified in detail – no claim that features are absent	Matching module Document control with status, metadata, versions and approval workflow in Teams; stored in your tenant's SharePoint. Power QMS for Teams
Processes & process map	Process management with graphical modelling. Not yet verified in detail – no claim that features are absent	Matching module Process map, turtle views and multi-standard process structure in Power QMS for Teams. Power QMS for Teams
Audits & actions	Audit and action management described as an extension. Not yet verified in detail – no claim that features are absent	Matching module Audit programme, checklists, findings and action tracking in Power Audit. Power Audit
Risks & opportunities	Risk management described as part of the offering. Not yet verified in detail – no claim that features are absent	Matching module Risk register with assessment and actions in Power Risk; risks/opportunities per process in Power QMS. Power Risk
Training & read receipts	Training and acknowledgement functions described. Not yet verified in detail – no claim that features are absent	Matching module Read receipts in Power QMS; training, competencies and acknowledgement matrix in Power Knowledge. Power Knowledge
Complaints & forms	Further process applications such as complaints and forms described. Not yet verified in detail – no claim that features are absent	Matching module Complaints and corrective actions via Power Audit and Power CI; custom forms with the form builder in Power QMS. Power QMS for Teams
Permissions, search & notifications	The application's own user, permission and notification management. Not yet verified in detail – no claim that features are absent	Via Microsoft 365 Uses Entra ID, SharePoint permissions, Microsoft Search and Teams notifications – no separate user management.

Power IMS fits if …

You already use Microsoft 365 and want to run your management system directly in Teams and SharePoint without a separate platform.

roXtra remains sensible if …

You need a standalone platform independent of Microsoft 365 or rely on highly customised process applications.

Vendor information summarised from publicly available sources as of 4 November 2026. No rating or testing of the third-party system; your edition and configuration may differ. Please let us know about any inaccuracies.

Five steps from roXtra to Power IMS

1
Replacement check
Together we capture how you use roXtra today: modules, document types, workflows, integrations and obligations.
2
Target picture & trial
You test the matching Power IMS modules in Teams with your own examples before deciding.
3
Setup
Install the Teams apps and set up SharePoint storage, roles and approval workflows via the setup portal.
4
Content & migration
Transfer documents, processes and lists; clarify export options, histories and retention duties beforehand.
5
Go-live & retire the old system
Training, a parallel phase if needed, then cancelling roXtra in line with your contract term.

Better fit: Power IMS or roXtra?

Power IMS fits if …

You already use Microsoft 365 and want to run your management system directly in Teams and SharePoint without a separate platform.

roXtra fits if …

You need a standalone platform independent of Microsoft 365 or rely on highly customised process applications.

FAQ on replacing roXtra

What happens to our content from roXtra?

Documents and lists are transferred to your SharePoint. Which metadata, versions and histories can be exported depends on the old system and your contract and is clarified in the replacement check.

Do we need to run both systems in parallel?

Not necessarily. A short parallel phase can make sense until audits or approval cycles are completed.

How long does the replacement take?

Power IMS is ready to use as a standard Teams app. The duration depends mainly on the scope and quality of the content to transfer.

Where is our data stored afterwards?

In the SharePoint of your own Microsoft 365 tenant; permissions use your existing Microsoft 365 accounts.

Replacement check for roXtra

In a short meeting we review your usage and show the matching modules live in Teams.